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Club Payment Requests

To request a club reimbursement, a payment for services, or an advance of club funds please fill out a Club Payment Request Form and submit it to the Student Activities and Programs Office for approval.  Original receipts and/or invoices must accompany the form. 

For payment of services:  Along with the Club Payment Request Form a Payment Request Addendum must also be submitted.  All service providers must be listed in the Caltech payment system by having completed a W-9 form  prior to the club requesting payment for their services. (Club officers may verify the vendor's W-9 status by contacting Procurement Services.)

The Student Activities and Programs Office is located in the Center for Student Services Building. Please take Club Payment Request Forms to Room 168 for approval.